Pass-Through grants


Reimbursements

The State shall disburse funds to the Grantee pursuant to the grant agreement on a reimbursement basis. The Grantee shall submit payment requests with required expenditure documentation, as defined in the current Reimbursement Manual This is a PDF file. You will need Adobe Acrobat Reader to download it., to the State for review and approval.

Grantees should expect to be reimbursed for funds within 30 days of the DNR receiving their reimbursement request. The 30-day timeframe begins when a full reimbursement request is received by the DNR. All acceptable proof of payment requirements must be met for all the incurred charges on the reimbursement request. If there is documentation missing, the 30-day clock does not start until that documentation is submitted to the DNR.

FORMS

Subcontracts

Subcontracts should contain all provisions of the executed grant agreement with the State and the approved accomplishment plan. The Grantee will refer to the Vendors and Subcontractors section on page 6 of the current Reimbursement Manual, as provided by the State.

Please note that even though a grantee may not have a conflict of interest at the time the grant was executed, the grantee should always address whether or not a perceived conflict of interest exists on all subcontracts and sole source contracts.

 

FORMS

Conflict of Interest Disclosure Form  This is a PDF file. You will need Adobe Acrobat Reader to download it.

The Grantee is responsible for maintaining an adequate conflict of interest policy. Throughout the term of their grant agreement, the Grantee shall monitor and report any actual, potential, or perceived conflicts of interest to the State's Authorized Representative.

Single Source Justification Form (template)

Single and sole source grants are to be used when only one entity is reasonably able to meet a grant's intended purpose and objectives, due to their geographic location, specialized equipment, specialized knowledge and/or community relationships, or as a funder designated sub-recipient. If more than one entity is reasonably able to meet the grant's purpose and objectives, a competitive process must be used.